{"id":24448,"date":"2021-12-15T20:00:13","date_gmt":"2021-12-15T13:00:13","guid":{"rendered":"https:\/\/jobsgo.vn\/blog\/?p=24448"},"modified":"2024-05-08T16:03:22","modified_gmt":"2024-05-08T09:03:22","slug":"10-tips-su-dung-email-hieu-qua-giup-tiet-kiem-thoi-gian","status":"publish","type":"post","link":"https:\/\/jobsgo.vn\/blog\/10-tips-su-dung-email-hieu-qua-giup-tiet-kiem-thoi-gian\/","title":{"rendered":"Email – r\u1ea5t th\u00e2n quen, nh\u01b0ng kh\u00f4ng ph\u1ea3i ai c\u0169ng bi\u1ebft s\u1eed d\u1ee5ng \u0111\u00fang c\u00e1ch"},"content":{"rendered":"\n
Email l\u00e0 c\u00f4ng c\u1ee5 l\u00e0m vi\u1ec7c kh\u00f4ng th\u1ec3 thi\u1ebfu \u0111\u1ed1i v\u1edbi nh\u00e2n vi\u00ean v\u0103n ph\u00f2ng. Quen thu\u1ed9c l\u00e0 th\u1ebf, nh\u01b0ng kh\u00f4ng ph\u1ea3i ai c\u0169ng bi\u1ebft c\u00e1ch s\u1eed d\u1ee5ng email \u0111\u00fang c\u00e1ch. Theo c\u00e1c nh\u00e0 nghi\u00ean c\u1ee9u, email hi\u1ec7n \u0111ang l\u00e0 m\u1ed9t trong nh\u1eefng t\u00e1c nh\u00e2n g\u00e2y m\u1ea5t t\u1eadp trung, ti\u00eau t\u1ed1n nhi\u1ec1u th\u1eddi gian nh\u1ea5t ch\u1ed1n c\u00f4ng s\u1edf. V\u1eady ph\u1ea3i d\u00f9ng email th\u1ebf n\u00e0o \u0111\u1ec3 kh\u00f4ng l\u00e0m l\u00e3ng ph\u00ed th\u1eddi gian<\/a>?<\/span><\/p>\n D\u01b0\u1edbi \u0111\u00e2y l\u00e0 c\u00e1c tips h\u1eefu \u00edch d\u00e0nh cho b\u1ea1n.<\/span><\/p>\n M\u1ee5c l\u1ee5c<\/p> M\u1eb7c d\u00f9 ki\u1ec3m tra email th\u01b0\u1eddng xuy\u00ean cho ph\u00e9p b\u1ea1n ch\u1eafc ch\u1eafn r\u1eb1ng b\u1ea1n kh\u00f4ng b\u1ecf l\u1ee1 th\u00f4ng tin quan tr\u1ecdng n\u00e0o. Nh\u01b0ng \u0111i\u1ec1u \u0111\u00f3 c\u00f3 th\u1ec3 khi\u1ebfn b\u1ea1n l\u00e3ng ph\u00ed th\u1eddi gian, g\u00e2y m\u1ea5t t\u1eadp trung v\u00e0 \u1ea3nh h\u01b0\u1edfng t\u1edbi n\u0103ng su\u1ea5t l\u00e0m vi\u1ec7c c\u1ee7a b\u1ea1n.<\/span><\/p>\n Ch\u00ednh v\u00ec v\u1eady, b\u1ea1n n\u00ean c\u1ed1 g\u1eafng ch\u1ecdn ra th\u1eddi gian ph\u00f9 h\u1ee3p \u0111\u1ec3 ki\u1ec3m tra email m\u1ed7i ng\u00e0y. \u0110\u00f3 c\u00f3 th\u1ec3 l\u00e0 m\u1ed9t th\u1eddi \u0111i\u1ec3m c\u1ee5 th\u1ec3 v\u00e0o bu\u1ed5i s\u00e1ng, bu\u1ed5i chi\u1ec1u v\u00e0 bu\u1ed5i t\u1ed1i.<\/span><\/p>\n Tuy nhi\u00ean, b\u1ea1n c\u1ea7n l\u01b0u \u00fd r\u1eb1ng, c\u00e1ch n\u00e0y kh\u00f4ng \u00e1p d\u1ee5ng cho nh\u1eefng ng\u01b0\u1eddi th\u01b0\u1eddng xuy\u00ean ph\u1ea3i l\u00e0m vi\u1ec7c, giao ti\u1ebfp qua email.<\/span><\/p>\n \ud83d\udc49 Xem th\u00eam: <\/i><\/b>Nh\u1eadn di\u1ec7n 8 k\u1ebb \u201c\u0111\u00e1nh c\u1eafp th\u1eddi gian\u201d ch\u1ed1n c\u00f4ng s\u1edf<\/i><\/b><\/a><\/span><\/span><\/p>\n B\u1ea1n kh\u00f4ng n\u00ean d\u00e0nh c\u1ea3 ti\u1ebfng \u0111\u1ed3ng h\u1ed3 \u0111\u1ec3 \u0111\u1ecdc v\u00e0 tr\u1ea3 l\u1eddi email. V\u00ec nh\u01b0 v\u1eady \u0111\u1ed3ng ngh\u0129a v\u1edbi vi\u1ec7c b\u1ea1n kh\u00f4ng c\u00f2n th\u1eddi gian \u0111\u1ec3 l\u00e0m c\u00f4ng vi\u1ec7c ch\u00ednh c\u1ee7a m\u00ecnh.<\/span><\/p>\n Khi n\u00f3i \u0111\u1ebfn vi\u1ec7c \u0111\u1ecdc v\u00e0 ph\u1ea3n h\u1ed3i mail, b\u1ea1n c\u00f3 th\u1ec3 \u00e1p d\u1ee5ng \u201cquy t\u1eafc 2 ph\u00fat\u201d, d\u1ef1a tr\u00ean kh\u00e1i ni\u1ec7m c\u1ee7a David Allen, t\u00e1c gi\u1ea3 cu\u1ed1n s\u00e1ch \u201cHo\u00e0n th\u00e0nh m\u1ecdi vi\u1ec7c kh\u00f4ng h\u1ec1 kh\u00f3\u201d. Theo t\u00e1c gi\u1ea3 \u201cN\u1ebfu m\u1ea5t \u00edt h\u01a1n 2 ph\u00fat, th\u00ec h\u00e3y l\u00e0m ngay b\u00e2y gi\u1edd\u201d. Nh\u01b0 v\u1eady, n\u1ebfu b\u1ea1n ch\u1ec9 m\u1ea5t 1 – 2 ph\u00fat \u0111\u1ec3 \u0111\u1ecdc v\u00e0 tr\u1ea3 l\u1eddi mail, b\u1ea1n c\u00f3 th\u1ec3 l\u00e0m \u0111i\u1ec1u \u0111\u00f3 ngay l\u1eadp t\u1ee9c.<\/span><\/p>\n B\u1ea1n n\u00ean g\u1eafn d\u1ea5u sao cho nh\u1eefng email quan tr\u1ecdng kh\u00f4ng th\u1ec3 tr\u1ea3 l\u1eddi ngay \u0111\u1ec3 c\u00f3 th\u1ec3 nhanh ch\u00f3ng t\u00ecm th\u1ea5y v\u00e0 gi\u1ea3i quy\u1ebft ch\u00fang v\u00e0o th\u1eddi \u0111i\u1ec3m ph\u00f9 h\u1ee3p sau \u0111\u00f3. Th\u1eddi gian gi\u1ea3i quy\u1ebft c\u00f4ng vi\u1ec7c trong nh\u1eefng email \u0111\u01b0\u1ee3c g\u1eafn d\u1ea5u sao nhanh hay ch\u1eadm l\u00e0 ph\u1ee5 thu\u1ed9c v\u00e0o b\u1ea1n; tuy nhi\u00ean, nguy\u00ean t\u1eafc chung l\u00e0 ki\u1ec3m tra l\u1ea1i ch\u00fang sau kh\u00f4ng qu\u00e1 2 – 3 ng\u00e0y.<\/span><\/p>\n Quy t\u1eafc 80\/20 hay quy t\u1eafc Pareto (\u0111\u01b0\u1ee3c \u0111\u1ec1 xu\u1ea5t b\u1edfi nh\u00e0 t\u01b0 t\u01b0\u1edfng qu\u1ea3n l\u00fd doanh nghi\u1ec7p Joseph M. Juran) cho bi\u1ebft, 80% k\u1ebft qu\u1ea3 l\u00e0 do 20% nguy\u00ean nh\u00e2n g\u00e2y ra. M\u1eb7c d\u00f9 quy t\u1eafc n\u00e0y kh\u00f4ng th\u1ec3 \u00e1p d\u1ee5ng cho m\u1ecdi tr\u01b0\u1eddng h\u1ee3p, nh\u01b0ng n\u00f3 c\u00f3 th\u1ec3 \u0111\u00fang m\u1ed9t ph\u1ea7n trong tr\u01b0\u1eddng h\u1ee3p s\u1eed d\u1ee5ng email. Theo \u0111\u00f3, cho d\u00f9 b\u1ea1n l\u00e0 ai: ch\u1ee7 doanh nghi\u1ec7p, qu\u1ea3n l\u00fd, nh\u00e2n vi\u00ean,… ch\u1ec9 20% email b\u1ea1n nh\u1eadn \u0111\u01b0\u1ee3c l\u00e0 th\u1ee9 s\u1ebd th\u00fac \u0111\u1ea9y b\u1ea1n ti\u1ebfn b\u1ed9. 80% email c\u00f2n l\u1ea1i th\u01b0\u1eddng l\u00e0 \u201cphi\u1ec1n nhi\u1ec5u\u201d. V\u00e0 \u0111i\u1ec1u b\u1ea1n c\u1ea7n l\u00e0m \u1edf \u0111\u00e2y l\u00e0 x\u00e1c \u0111\u1ecbnh \u0111\u01b0\u1ee3c \u0111\u00e2u l\u00e0 nh\u1eefng email c\u00f3 gi\u00e1 tr\u1ecb v\u00e0 \u0111\u00e2u l\u00e0 nh\u1eefng email \u201cv\u00f4 ngh\u0129a\u201d. 80% email r\u00e1c c\u00f3 th\u1ec3 \u0111\u01b0\u1ee3c lo\u1ea1i b\u1ecf \u0111\u1ec3 gi\u1ea3i ph\u00f3ng dung l\u01b0\u1ee3ng h\u1ed9p th\u01b0 \u0111\u1ebfn v\u00e0 cho ph\u00e9p nh\u1eefng email quan tr\u1ecdng \u0111\u01b0\u1ee3c nh\u00ecn th\u1ea5y d\u1ec5 d\u00e0ng.<\/span><\/p>\n \ud83d\udc49 Xem th\u00eam: <\/i><\/b>7 d\u1ea5u hi\u1ec7u b\u1ea1n \u0111ang l\u00e3ng ph\u00ed th\u1eddi gian<\/i><\/b><\/a><\/span><\/span><\/p>\n Khi b\u1ea1n \u0111\u00e3 x\u00e1c nh\u1eadn \u0111\u01b0\u1ee3c nh\u1eefng email c\u00f3 gi\u00e1 tr\u1ecb, b\u1ea1n c\u1ea7n ti\u1ebfp t\u1ee5c ph\u00e2n lo\u1ea1i v\u00e0 d\u00e1n nh\u00e3n cho ch\u00fang. D\u00e1n nh\u00e3n email l\u00e0 c\u00e1ch \u0111\u1ec3 b\u1ea1n s\u1eafp x\u1ebfp nh\u1eefng email c\u00f3 \u0111i\u1ec3m chung \u0111\u1ec3 t\u00ecm th\u1ea5y ch\u00fang m\u1ed9t c\u00e1ch nhanh ch\u00f3ng. Theo \u0111\u00f3, b\u1ea1n c\u00f3 th\u1ec3 \u0111\u1eb7t t\u00ean cho nh\u00e3n theo d\u1ef1 \u00e1n, kh\u00e1ch h\u00e0ng, c\u00f4ng vi\u1ec7c,… Th\u1eadm ch\u00ed, b\u1ea1n c\u00f2n c\u00f3 th\u1ec3 ph\u00e2n c\u1ea5p nh\u00e3n (t\u1ea1o nh\u00e3n nh\u1ecf n\u1eb1m trong nh\u00e3n l\u1edbn) \u0111\u1ec3 thu nh\u1ecf s\u1ed1 l\u01b0\u1ee3ng mail trong qu\u00e1 tr\u00ecnh t\u00ecm ki\u1ebfm.<\/span><\/p>\n \u0110\u1ec3 ti\u1ebft ki\u1ec7m th\u1eddi gian khi vi\u1ebft mail, t\u1ea1i sao b\u1ea1n kh\u00f4ng s\u1eed d\u1ee5ng l\u1ea1i nh\u1eefng g\u00ec \u0111\u00e3 c\u00f3 trong qu\u00e1 kh\u1ee9? N\u1ebfu b\u1ea1n ph\u1ea3i vi\u1ebft b\u00e1o c\u00e1o h\u00e0ng tu\u1ea7n, b\u1ea1n ho\u00e0n to\u00e0n c\u00f3 th\u1ec3 s\u1eed d\u1ee5ng l\u1ea1i m\u1eabu email c\u0169 v\u00e0 ch\u1ec9 c\u1ea7n c\u1eadp nh\u1eadt th\u00f4ng tin cho ph\u00f9 h\u1ee3p. \u0110i\u1ec1u n\u00e0y c\u0169ng c\u00f3 th\u1ec3 \u00e1p d\u1ee5ng cho nh\u1eefng ai th\u01b0\u1eddng xuy\u00ean ph\u1ea3i g\u1eedi email b\u00e1o gi\u00e1 cho kh\u00e1ch h\u00e0ng (tuy nhi\u00ean, b\u1ea1n c\u1ea7n l\u01b0u \u00fd ki\u1ec3m tra k\u1ef9 th\u00f4ng tin tr\u01b0\u1edbc khi g\u1eedi, tr\u00e1nh \u0111\u1ec3 c\u00e1c sai s\u00f3t \u0111\u00e1ng ti\u1ebfc x\u1ea3y ra).<\/span><\/p>\n T\u00ednh n\u0103ng \u201cMultiple signature\u201d cho ph\u00e9p ng\u01b0\u1eddi d\u00f9ng t\u1ea1o v\u00e0 s\u1eed d\u1ee5ng nhi\u1ec1u ch\u1eef k\u00fd tr\u00ean email. S\u1eed d\u1ee5ng nhi\u1ec1u ch\u1eef k\u00fd gi\u00fap ng\u01b0\u1eddi d\u00f9ng linh ho\u1ea1t h\u01a1n trong vi\u1ec7c ch\u1ecdn ch\u1eef k\u00fd ph\u00f9 h\u1ee3p cho email trong nh\u1eefng t\u00ecnh hu\u1ed1ng c\u1ee5 th\u1ec3. Ch\u1eb3ng h\u1ea1n, ng\u01b0\u1eddi d\u00f9ng c\u00f3 th\u1ec3 s\u1eed d\u1ee5ng ch\u1eef k\u00fd th\u00e2n m\u1eadt khi g\u1eedi email \u0111\u1ebfn \u0111\u1ed3ng nghi\u1ec7p, b\u1ea1n b\u00e8, ng\u01b0\u1eddi th\u00e2n,… v\u00e0 ch\u1eef k\u00fd trang tr\u1ecdng h\u01a1n khi g\u1eedi email cho kh\u00e1ch h\u00e0ng, c\u1ea5p tr\u00ean. Ngo\u00e0i ra, n\u1ebfu b\u1ea1n l\u00e0m vi\u1ec7c trong m\u00f4i tr\u01b0\u1eddng qu\u1ed1c t\u1ebf v\u00e0 vi\u1ebft email b\u1eb1ng nhi\u1ec1u ti\u1ebfng kh\u00e1c nhau, b\u1ea1n c\u0169ng c\u00f3 th\u1ec3 t\u1ea1o cho m\u00ecnh ch\u1eef k\u00fd b\u1eb1ng c\u00e1c ng\u00f4n ng\u1eef kh\u00e1c nhau.<\/span><\/p>\n N\u1ebfu b\u1ea1n mu\u1ed1n d\u1ecdn d\u1eb9p h\u1ed9p th\u01b0 \u0111\u1ebfn m\u00e0 kh\u00f4ng x\u00f3a email c\u1ee7a m\u00ecnh th\u00ec b\u1ea1n c\u00f3 th\u1ec3 l\u01b0u tr\u1eef ho\u1eb7c \u1ea9n ch\u00fang. Email c\u1ee7a b\u1ea1n \u0111\u01b0\u1ee3c chuy\u1ec3n \u0111\u1ebfn m\u1ed9t nh\u00e3n \u0111\u01b0\u1ee3c g\u1ecdi l\u00e0 “T\u1ea5t c\u1ea3 th\u01b0”.<\/span><\/p>\n S\u1eed d\u1ee5ng c\u00e1c c\u00f4ng c\u1ee5 t\u1ef1 \u0111\u1ed9ng h\u00f3a nh\u01b0 t\u1ea1o b\u1ed9 l\u1ecdc email l\u00e0 m\u1ed9t chi\u1ebfn l\u01b0\u1ee3c qu\u1ea3n l\u00fd email ti\u1ebft ki\u1ec7m th\u1eddi gian kh\u00e1c. V\u00e0 n\u00f3 c\u00f3 th\u1ec3 gi\u00fap \u0111\u1ea3m b\u1ea3o r\u1eb1ng b\u1ea1n kh\u00f4ng b\u1ecf l\u1ee1 c\u00e1c email quan tr\u1ecdng t\u1eeb nh\u1eefng ng\u01b0\u1eddi g\u1eedi nh\u1ea5t \u0111\u1ecbnh. B\u1ed9 l\u1ecdc email gi\u00fap b\u1ea1n s\u1eafp x\u1ebfp, g\u1eafn nh\u00e3n ho\u1eb7c ph\u00e2n lo\u1ea1i c\u00e1c email c\u00f3 c\u00f9ng ch\u1ee7 \u0111\u1ec1 v\u00e0o c\u00e1c th\u01b0 m\u1ee5c c\u1ee5 th\u1ec3, th\u1eadm ch\u00ed l\u00e0 c\u00e1c kho l\u01b0u tr\u1eef. B\u1ea1n c\u00f3 th\u1ec3 l\u1ecdc theo \u0111\u1ecba ch\u1ec9 email, n\u1ed9i dung, d\u00f2ng ch\u1ee7 \u0111\u1ec1, t\u1ec7p \u0111\u00ednh k\u00e8m,…<\/span><\/p>\nCh\u1ecdn th\u1eddi gian c\u1ee5 th\u1ec3 \u0111\u1ec3 ki\u1ec3m tra email m\u1ed7i ng\u00e0y<\/span><\/strong><\/span><\/span><\/h2>\n
\u00c1p d\u1ee5ng quy t\u1eafc 2 ph\u00fat<\/span><\/strong><\/span><\/span><\/h2>\n
G\u1eafn d\u1ea5u sao cho nh\u1eefng email quan tr\u1ecdng m\u00e0 b\u1ea1n ch\u01b0a tr\u1ea3 l\u1eddi<\/span><\/strong><\/span><\/span><\/h2>\n
\u00c1p d\u1ee5ng quy t\u1eafc 80\/20<\/span><\/strong><\/span><\/span><\/h2>\n
D\u00e1n nh\u00e3n cho email<\/span><\/strong><\/span><\/span><\/h2>\n
S\u1eed d\u1ee5ng n\u1ed9i dung c\u0169<\/span><\/strong><\/span><\/span><\/h2>\n
T\u1ea1o nhi\u1ec1u ch\u1eef k\u00fd trong email<\/span><\/strong><\/span><\/span><\/h2>\n
L\u01b0u tr\u1eef ho\u1eb7c \u1ea9n th\u01b0<\/span><\/strong><\/span><\/span><\/h2>\n
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T\u1ea1o b\u1ed9 l\u1ecdc email<\/span><\/strong><\/span><\/span><\/h2>\n